Vacancy announcement
The Embassy of Sweden in Tel Aviv is looking for a personal assistant to the Ambassador.
General
The Embassy of Sweden invites candidates to apply for the post of
Personal assistant to Ambassador. The position is a full-time employment with a probationary period of six months. Starting date is 01-02-2024.
We are looking for an experienced secretary/assistant who is efficient,
able to take the initiative and work independently but, at the same time, a good team player. We place great importance on service-mindedness, positive attitude, and personal competence.
Tasks
Your main duties will be:
• Administering the Ambassador's contacts, invitations, and
meetings, as well as building networks and contacts with other
Embassies, institutions, organizations, and local authorities
• Being responsible for the Ambassador's calendar being updated
• Handling correspondence with MFA, other Ministries, Embassies,
and companies
• Taking care of logistics around representation in the Ambassador’s
Residence.
• Assisting in preparations of visits, program booking, both for the
Ambassador himself and for his visitors
• Planning and booking the Ambassador's travel, including visas
• Other administrative tasks
Qualification and Experience
- Bachelor’s degree or diploma majoring in administration,
management, commerce, or similar
- Minimum 5 years documented experience of office management
and secretarial duties
- Proof of language skills
Skills
- Excellent command of spoken and written Hebrew and English
- Ability to work under pressure and meet deadlines
- Efficient and methodical
- Proactive and able to set priorities
- Excellent computer skills, including knowledge of Word, Excel and
Power point
- Good team player but also able to work proactively, take initiatives
independently and suggest improvements
- Willingness and ability to learn, develop and take responsibility
- Ability and integrity to handle confidential information
Salary
The salary will be based on the scale for local personnel at the Embassy of
Sweden in Tel Aviv, which is an equal opportunity employer.
Application
The application should include a cover letter, CV, copies of certificates,
scanned copy of photograph and references, and be sent by email to
ambassaden.tel-aviv@gov.se no later than 15-01-2024.
Only short-listed candidates will be contacted for an interview.
Application in hard copies will not be returned.
